1 March update
The Safety Advisory Group has met and some information from their discussion is provided below.
Grants – A few of these have extremely tight deadlines so please take a look ASAP
Details of Parish Council grants have been emailed directly from our Communities Team – see here
Policing – Inspector Robert Wicks provided a link for your local beat managers. Given the bank holiday and staffing resources beat managers unfortunately will not be able to provide a presence at events but they would appreciate knowledge on what is being offered in their parishes, particularly if an event may have a detrimental impact.
Highways – Mr Harvey Woodyatt provided a link for road closure applications which will incur a cost of £22.
Mr Jack Askew provided details on CSAS accredited marshalls – The use of non-accredited marshals to stop and /or direct traffic can only be carried out under a Road Closure Order and the marshals must be positioned behind the closure point for safety. You must also ensure they are wearing a full fluorescent jacket. Any high visibility garments issued must conform to all relevant performance standards (BS EN 471, European Standard for High Visibility Clothing), and are worn and maintained correctly. Where the event is likely to affect residents gaining access to their property, leaving during the event or extraordinary traffic noise, publicise the event (perhaps as a leaflet/letter drop residents in advance).
If you are uncertain about a road closure, or stewards, or CSAS marshalls, please contact Harvey, Martin or Jack for advice.
Fire – Mr Brett Hopcroft gave advice regarding the use of beacons in celebrations. It is important to appreciate the risks associated given the possible tinder conditions in June. There is a link to the national beacons factsheet as well as our local advice in the jubilee toolkit on the SAG website.
If you are considering a bonfire, again please assess the risk from the ground and surrounding area’s conditions at that time of the year. Note that residents may consider a community bonfire an opportunity to dispose of their unwanted items.
Health & Safety – Mrs Gemma Faircloth provided guidance links when considering the use of sparklers and fireworks. It is important to notify local residents (particularly those that are vulnerable and those with livestock) of the timings for fireworks.
If your event includes inflatables, given the heart-breaking incidents which have occurred in recent times, please read through the HSE advice.
Food – If you intend to have food traders at your event, we would recommend only using those with a 4 or 5* rating. Please consult the Food Standards Agency.
Insurance – As a Local Authority we are unable to recommend any companies and therefore direct you to the Jubilee Beacons guidance and the Street Party website for further information.
Contacts –
| SAG Chair | Amanda Cox | sag@southnorfolkandbroadland.gov.uk |
| SAG Vice Chair | Martina Wilson | sag@southnorfolkandbroadland.gov.uk |
| Police Events Planning | Sue Hayes | eventsplanningunit@norfolk.police.uk |
| Police Traffic Management | Jack Askew | tmonorfolk@norfolk.police.uk |
| Norfolk Fire & Rescue | Brett Hopcroft | brett.hopcroft@norfolk.gov.uk |
| Communities (Grants) | Julie Ringer & Matt Allen | Communities@southnorfolkandbroadland.gov.uk |
| SNC Licensing | Rosie Setford, Amanda Cox & Martina Wilson | licensing.snc@southnorfolkandbroadland.gov.uk |
| BDC Licensing | Claire Norman & Sarah Harris | licensing.bdc@southnorfolkandbroadland.gov.uk |
| Environmental Health | Gemma Faircloth | foodandsafety@southnorfolkandbroadland.gov.uk |
| Community Protection | Adrian Nicholas | cpandeq@southnorfolkandbroadland.gov.uk |
| NCC Highways | Harvey Woodyatt & Martin Dixon | harvey.woodyatt@norfolk.gov.uk & martin.dixon@norfolk.gov.uk |
Please advise the SAG if you plan to include a beacon, bonfire or fireworks in your event. Particularly if you are incorporating a beacon, it would be useful to know the type.
Questions about any event(s) planned or on the above contact:
Amanda Cox
Licensing & Enforcement Officer/SAG Chair
t 01508533621 e amanda.cox@southnorfolkandbroadland.gov.uk
Earlier posting:
South Norfolk’s Amanda Cox (Licensing & Enforcement Officer/SAG Chair) wrote about the Queen’s Jubilee. It contains a useful reminder of the official plans for the event plus a few items to consider if you are planning a public event of your own.
“On 6th February this year Her Majesty, The Queen, will become the first British Monarch to celebrate a Platinum Jubilee, marking 70 years of service to the people of the United Kingdom, the Realms and the Commonwealth.
To celebrate this unprecedented anniversary, events and initiatives will take place throughout the year, culminating in a four-day UK bank holiday weekend from Thursday 2nd to Sunday 5th June. The bank holiday will provide an opportunity for communities and people throughout the United Kingdom to come together to celebrate the historic milestone.
The four days of celebrations will include public events and community activities, as well as national moments of reflection on The Queen’s 70 years of service.
Thursday 2nd June – The Queen’s Birthday Parade (Trooping the Colour) & Platinum Jubilee Beacons
Friday 3rd June – Service of Thanksgiving
Saturday 4th June – The Derby at Epsom Downs & Platinum Party at the Palace
Sunday 5th June – The Big Jubilee Lunch & The Platinum Jubilee Pageant
In addition, initiatives including The Queen’s Green Canopy and the Platinum Pudding competition will create a lasting reminder of The Queen’s Jubilee, while The Queen’s private estates will also join in with special Jubilee themed events offering more opportunities for members of the public to celebrate the historic milestone.
There are a number of websites detailing the festivities (included as links above) and (attached) literature I have been asked to share from PRS/PPL and NCC Highways. We are also in the process of drafting event management plan and risk assessment templates as well as advice sheets from members of our Safety Advisory Group (SAG). “
“… Please may I ask that if you are proposing a beacon that you contact us so we may liaise with NCC Highways, Police and the Fire Service accordingly.
Amanda Cox, Licensing & Enforcement Officer/SAG Chair
t 01508533621 e amanda.cox@southnorfolkandbroadland.gov.uk“
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